Professional Staff

Hero Banner 14

Careers

Open Positions

FLSA STATUS: Full Time, Non-Exempt

REPORTS TO: Assigned Attorneys

SUMMARY

Performs a variety of advanced secretarial duties including preparing legal documents and correspondence. Maintains close contact with attorneys, paralegals and clients; observes confidentiality of all legal documents and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Draft correspondence with regard to clients and various regulatory agencies as well as preparation of closing documents with minimum supervision and instruction.
  • Complete closing binders, SEC and other governmental filings. Perform electronic SEC filings via the Edgar System.
  • Perform broad range of administrative support duties that require knowledge of specialized
    procedures and terminology.
  • Maintain attorney calendar and travel arrangements.
  • Use discretion and good judgment when contacting clients.
  • Process incoming mail, enter attorney time on system, and prepare expense reports.
  • Organize and coordinate meetings and conferences.
  • Assume responsibility for special projects.
  • Provide administrative and overflow support.

ESSENTIAL COMPETENCIES AND SKILLS

  • Ability to work flexibly and proactively with minimal supervision.
  • Detail oriented, professional attitude, reliable, well organized.
  • Desire to learn and cross-train in various different departments’ secretarial functions.
  • Superior communication skills.
  • Ability to meet deadlines and follow through on assigned tasks.
  • Good discretion, judgment, and observance of confidential nature of all legal documents.
  • Proficient in Microsoft Office Suite and Edgar filings.
  • Ability to type 60 wpm.
  • Superior proofreading skills to ensure quality and accuracy.
  • Strong problem solving and multitasking skills.
  • Self-Starter with common sense and good initiative with strong secretarial and organizational
    skills.
  • Willingness to assist and cooperate with others.
  • Proficient knowledge of English language, grammar and spelling.
  • Flexible with assignments and changing priorities and willingness to work overtime as required.

REQUIRED EDUCATION AND EXPERIENCE

    • Minimum of four years of corporate experience in a law firm.
    • High School diploma or equivalent required.

SUPERVISORY RESPONSIBILITY: None

SALARY RANGE: The anticipated hourly salary wage range the Firm reasonably expects to pay candidates for the position is $60.00 per hour ($109,200 annually) to $66.00 per hour ($120,120 annually). The final annual salary wage offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience in the job, type and years of experience in the industry, education, and other factors.

WORKING CONDITIONS: Normal office environment with little exposure to excessive noise, dust, temperature and the like.

Position Type/Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m.  Evening and weekend work may be required as job duties demand. Employee must work a minimum of three days in the office. This is a non-exempt position under the Fair Labor Standards Act.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Shartsis Friese Recruiting Privacy Policy can be found here.

Candidates should send their credentials and direct their inquiries to StaffHiring@sflaw.com.

Shartsis will gladly accept referrals from professional recruiters and search agencies, in line with our Search Firm Guidelines.

Our professional staff members are vitally important to the success of the firm – their talents and expertise are among our strongest assets. The firm takes great pride in the contributions made by our staff. We look for only the best people to work in our busy, yet friendly, environment, seeking candidates who demonstrate intelligence, efficiency and dedication. We also seek people who enjoy shouldering responsibility, taking the initiative, and collaborating with teammates. Shartsis attorneys pride themselves on the quality of work performed on behalf of our clients, and we want professional staff members who will do the same.

Hero Banner 33

In addition to a competitive salary, Shartsis offers our professional staff:

  • 35-hour work week
  • Initial two weeks of paid vacation, increasing annually (maximum of four weeks/year)
  • Ten days of sick leave
  • Competitive medical benefit plans, including dental and vision coverage
  • Flexible Spending Accounts or Health Savings Accounts, depending on medical plan chosen
  • 401(k) and profit-sharing plans

Equal Employment Opportunity:

Shartsis Friese provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, disability, results of genetic testing, or service in the military, or any other characteristic protected by federal, state or local law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Shartsis Friese expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is not tolerated.