Professional Staff

Department: Accounting

Reports To: Director of Finance and Controller

Classification: Full-Time, Non-Exempt (overtime eligible)

Location & Hours: San Francisco, California — 35-hr work week; hybrid, with a general expectation of at least three days per week in the office

Hourly Pay Scale: GOOD-FAITH HOURLY RANGE $38.46 to $57.69 per hour

About Shartsis Friese LLP

Shartsis Friese LLP is a San Francisco law firm of approximately 80 attorneys and professional staff, located in the Financial District at 425 Market Street. Our Accounting department supports the firm’s financial operations in a collaborative, deadline-driven environment.

Position Summary

The Billing Specialist supports the firm’s financial operations by preparing and managing accurate, complex client billing, maintaining billing data, and ensuring compliance with firm policies and client billing guidelines. This role works closely with attorneys and accounting staff to resolve billing issues, support reporting and month-end and year-end close processes, and maintain data integrity.

Essential Functions and Responsibilities

• Prepare, edit, and distribute client invoices in compliance with firm and client billing guidelines
• Prepare monthly fee write-offs and provide billing adjustment support
• Generate accruals and other billing-related schedules as requested
• Prepare progress bills, historical bills, and client billing documentation
• Maintain attorney lists, billing rates, accruals, budgets, and required e-billing system data
• Assess and resolve billing issues raised by clients, attorneys, and accounting staff
• Support month-end and year-end billing close processes
• Assist with the preparation and distribution of financial and billing reports
• Review and analyze client trust balances, retainers, and unapplied payments for accuracy
• Provide cross-functional billing support to accounting team members
• Perform other duties and responsibilities as assigned

Qualifications

Required

• Four or more years of billing, accounts receivable, accounting support, or related financial operations experience
• Associate’s degree or equivalent; an equivalent combination of education and relevant experience may be considered
• Experience in a law firm or professional services setting
• Working knowledge of SurePoint Finance Enterprise (formerly LMS V and LMS+) or an equivalent law firm financial and accounting system
• Proficiency in Microsoft Office Suite

Preferred

• College-level coursework in accounting, finance, business, or a related field

Knowledge, Skills, and Abilities

• Strong knowledge of law firm billing procedures, client billing guidelines, e-billing requirements, and billing close processes
• Knowledge of billing controls, trust and retainer review, reconciliations, write-offs, and accruals
• Ability to prepare, review, and distribute accurate client invoices on schedule and in accordance with firm and client requirements
• Proficiency maintaining billing data, including attorney rates, budgets, accruals, and e-billing system requirements
• Clear, professional verbal and written communication, with the ability to interact effectively with attorneys, clients, and staff
• Strong analytical skills, with the ability to identify issues, evaluate information, and implement effective solutions
• High level of accuracy, attention to detail, and proofreading skill
• Sound judgment and strict confidentiality

Schedule, Work Environment, and Physical Requirements

The firm’s standard hours of operation are Monday through Friday, 9:00 a.m. to 5:00 p.m., reflecting a seven-hour workday plus a one-hour meal period. Exact schedules are set by the supervisor and department expectations. This position is non-exempt, and is eligible for overtime; overtime varies and can be significant at times based on workload and billing deadlines. Evening and weekend work may be required as job duties demand. This position does not include supervisory responsibilities and does not require travel.

This position is designated as hybrid, with a general expectation of at least three days per week in the office. Hybrid work arrangements are at the firm’s discretion and may vary by department, with some roles requiring additional in-office presence based on business needs.

The role is performed in a normal office environment with minimal exposure to excessive noise, dust, or temperature variation. With or without reasonable accommodation, the position requires the ability to remain at a workstation for extended periods; regularly use a computer, including extended screen time and use of a keyboard, mouse, and standard office equipment; communicate effectively verbally and in writing; perform job duties accurately and timely under established deadlines; and lift up to ten pounds.

Compensation and Benefits

Hourly pay scale: $38.46 to $57.69 per hour.

This range reflects the salary or hourly wage range the firm reasonably and in good faith expects to pay for this position at the time of this posting. Actual compensation will be determined based on job-related, non-discriminatory factors, which may include relevant experience, skills, education, certifications, and internal equity. This range does not include bonuses, overtime, or the value of benefits.

Summary of benefits, which may include medical, dental, and vision coverage; 401(k); vacation; paid sick leave; access to commuter benefits; and San Francisco Paid Parental Leave. Benefits are not required to be disclosed under California law, but any description included must be accurate.]

How to Apply

Please submit a resume and cover letter to staffhiring@sflaw.com.  Applications will be reviewed on a rolling basis. Applicants are not required to disclose current or prior compensation at any point in the application process.